Job Descriptions (revised 11.09.20)

The District Committee Member Chair (DCMC)

  • Conducts monthly District Meeting (2nd Tuesday of the month), walking the district through business and discussions. Experience with AA business meetings, 12 concepts, 12 traditions, and applicable small “t” traditions is helpful.
  • Gathers district consciences on area business, or other matters when appropriate.
  • Conducts monthly Agenda Planning & Officers Meeting (last Tuesday of the month), at which the agenda for following district meeting and other district matters are discussed. NOTE: All are welcome to attend this meeting.
  • Attends all quarterly Area Assemblies, and various district and area special events.
  • Attends Area Committee Meeting (A.C.M.) in Petaluma (4th Saturday of the month) which includes the “DCMC Sharing Session”.
  • Informs GSRs and DCMs about Conference activities and area business.
  • Coordinates and helps prepare the District’s monthly mailing with Registrar and Mail Coordinator, ensuring the mailing is sent and received in good time for the regular District Meeting each month. Includes:
    • Agenda
    • DCMC report (other reports, upon request)
    • Area Assembly Flyers
    • Special Event Notices
    • Other pertinent information, e.g., requests from GSO or trustees
  • Exchanges District 06 info with other districts and the Area Committee.
  • Brings Traditions questions and issues to the attention of the Delegate.
  • Respond to sundry questions, issues and considerations brought to their attention from within the District.
  • Serves as one of the four signatories on the District’s Bank Account.

The Alternate District Committee Member Chair (A-DCMC)

  • The A-DCMC is the primary backup for the DCMC and shares in the DCMC’s responsibilities at District and Area levels.
  • Must be available for all events that DCMC is required to attend (see above).
  • Conducts new GSR orientation at 7pm before the District Meeting.Provides verbal GSR report at conclusion of District Meeting.
  • Communicates group information for new GSRs to the District 06 Registrar.
  • Coordinates updating of group and GSR info with District and Area registrars.
  • Serves as a DCM-at-large for sub-districts that are without a DCM
  • Serves as one of the four signatories on the District’s Bank Account.

District Committee Member (DCM)

  • Attends monthly District Meeting (2nd Tuesday of the month) and quarterly Area Assemblies.
  • Attends Area Committee Meeting (A.C.M.) in Petaluma (4th Saturday of the month) which includes the “DCM Sharing Session”.
  • Assist sub-district GSR’s in becoming acquainted with the AA Service Manual and other service material.
  • Make a regular practice of talking to new and old groups within sub-district about the responsibilities of General Service.
  • Gathers sub-district consciences as requested.
  • Encouraged to visit sub-district groups unrepresented by GSRs, informing them about General Service and the role of a GSR, and assisting them as requested.
  • Assists GSRs with group issues that arise. Supports GSRs in making the case for support from their groups.
  • Although a DCM represents a specific sub-district s/he is not bound to serve only GSRs and meetings in that sub-district and also, together with the A-DCMC, serves as a DCM-at-large for sub-districts that are without a DCM.

Recording Secretary

  • Attends monthly District Meeting (2nd Tuesday of the month) and Agenda Planning & Officers Meeting (last Tuesday of the month).
  • Records minutes of the Monthly District Meeting. Essential to have access to a computer and email. The work is greatly facilitated by those members who furnish written reports before each district meeting. Still, the secretary takes notes throughout the district meeting.
  • Presents first draft of minutes at the Agenda Planning & Officers Meeting for proofreading.
  • Sends final minutes to DCMC & Mail Coordinator in good time for the monthly District Mailing.
  • Serves as one of the four signatories on the District’s Bank Account.

Treasurer

  • Attends monthly District Meeting (2nd Tuesday of the month) and Agenda Planning & Officers Meeting (last Tuesday of the month).
  • Checks the District’s post office box twice per month to collect group contributions and other correspondence.
  • Enters contributions into spreadsheet that serves as the District’s financial record.
  • Provides a monthly report of the District’s finances from the spreadsheet. The report must detail contributions and expenses.
  • Works with an ad hoc finance committee to formulate an annual budget. Prepares and distributes draft(s) of the budget to District, and solicits feedback. Distributes proposed final budget by September each year. Requests approval of budget via District housekeeping motion.
  • Endorses contribution checks and money orders; deposits into the District’s checking account.
  • Reconciles the District’s financial record spreadsheet to its bank statements.
  • Reports areas of concern related to the financial health of the District.
  • Writes checks, along with the DCMC (or another signatory in the absence of the DCMC), for District expenses.
  • Submits new signature cards at the beginning of the panel to the District’s bank, authorizing the District Officers to sign checks. The signature cards must be updated in the event a District Officer resigns and is replaced during the panel.
  • Serves as one of the four signatories on the District’s Bank Account.

Registrar

  • Attends monthly District Meeting (2nd Tuesday of the month) and Agenda Planning & Officers Meeting (last Tuesday of the month).
  • Coordinates check in at District Meeting.
  • Maintains database of Groups, Officers and GSRs for the District. The database is maintained on-line and so a personal computer with internet access is required.
  • Provides updated email lists to Mail Coordinator for monthly district emails.
  • Attends quarterly Area Assemblies to assist checking in of officers and GSRs.
  • Assists the Area Registrar and A-DCMC in updating group information for District 06.

Assembly Bid Co-Coordinators

PLEASE NOTE: This is a temporary position when the District is bidding to host an Area Assembly.

  • Attends monthly District Meeting (2nd Tuesday of the month) and Agenda Planning & Officers Meeting (last Tuesday of the month).
  • Research appropriate venues in accordance with Area Guidelines and liaison with CNCA Assembly Coordinator for site visits.
  • Present options and recommendation to District.
  • Attend Area Committee Meeting to assist with presentation of Assembly bid.
  • Organize an ad hoc Assembly Planning committee and recruit trusted servants as committee members.

Bridging the Gap (BTG) Committee Chairs

The purpose of Bridging the Gap is to bridge the gap between A.A. meetings in prisons, hospitals and treatment facilities and the first A.A. meeting inmates and patients go to upon release in their home community.

PLEASE NOTE: A new Co-Chair is elected in July every year. Each Co-Chair serves a term of two years.

  • Attends monthly District Meeting (2nd Tuesday of the month).
  • Attends the monthly BTG Area meetings (4th Saturday of the month) in Petaluma.
  • Reports back at the monthly General Service meeting the information gathered at the Area BTG meeting.
  • Meets and corresponds with representatives of local institutions to ask permission to work with their patients and inmates.
  • Corresponds with inmates and patients desiring Bridging The Gap on release.
  • Maintains list of A.A. volunteers willing to do Bridging The Gap work and coordinate 12-step calls.
  • Communicates and cooperates with A.A. service entities in Northern California including: the CNCA Area committee, the CNCA Districts, the CNCA PI/CPC Area committee, Northern California H&I committees, A.A. Central Offices and Intergroups.
  • Maintains correspondence with appropriate staff members at the General Service Office in New York.
  • Prints and distributes appropriate literature.
  • Presents on BTG when necessary.

Events Chair

  • Attends monthly District Meeting (2nd Tuesday of the month) and Agenda Planning & Officers Meeting (last Tuesday of the month).
  • Coordinates Unity Day, Agenda Topics Workshop and other special events, ensuring that dates are identified, venues secured and infrastructure is in place in good time for events to be communicated by means of flyer to the District and groups within the District.
  • Convenes the Special Events Committee.
  • Liaises with and seeks the support of the A-DCMC.

District Archivist

  • Attends monthly District Meeting (2nd Tuesday of the month) and reports on archives activities, events and business.
  • Attends Area Archives Workdays (2nd Saturday of the month) at the CNCA Archives in Walnut Creek, where the District Archives currently reside. NOTE: Workdays are currently held on Zoom.
  • Attends monthly Area Archives Committee (4th Saturday of the month) in Petaluma.
  • Setup archives displays at Area and District functions within San Francisco.
  • Collects books, flyers, photographs, tape and artifacts for archives.
  • Protects, stores, organizes, and catalogs District archive information.
  • Protects anonymity of AA members in respect to AA archive processes.

Coffee Coordinators (2)

NOTE: Position is currently inactive while the District Meeting is held on Zoom.

  • Attend the monthly District Meeting
  • Procure coffee, tea, milk, sweeteners, cookies, cups and stirrers for Monthly District Meeting and Special Events, arriving 1 hour in advance to set up.
  • Procure, set up, dismantle and clean up all necessary equipment and supplies.

Grapevine/La Vina Representative

NOTE: The Ad Hoc Committee to Review Job Descriptions is currently discussing combining this position with Literature Coordinator into a new position entitled Literature/Grapevine Coordinator.

  • Attends the monthly District Meeting (2nd Tuesday of the month) and reports on the Grapevine and La Viña, making announcements as appropriate.
  • Maintains the current selection of Grapevine and La Viña materials and displays them at monthly District Meeting and district special events.
  • Informs groups about GV/LV and encourages groups to have a Grapevine/La Vina Representative.
  • Encouraged to attend Area GV/LV Committee Meeting (4th Saturday of the month) in Petaluma.

Literature Coordinator

NOTE: The Ad Hoc Committee to Review Job Descriptions will discuss combining this position with Grapevine/LaVina Representative into a new position entitled Literature/Grapevine Representative.

  • Attends the monthly District Meeting (2nd Tuesday of the month) and reports on the Grapevine and La Viña, making announcements as appropriate.
  • Keeps the literature supply current with new pamphlets, service materials, Area Comments, and General Service mailings.
  • Brings literature supply to each District Meeting and special events and takes home at the conclusion of the event. Therefore, important to have transport that makes that possible.
  • Brings bundles of A.A. Service pamphlets for new GSR’s attending the New GSR Orientation. NOTE: This means arriving at the monthly District Meeting by 6:45pm.
  • Inform District of changes, updates, or removal of AA literature.

Mail Coordinator

NOTE: Mail Coordinator is currently responsible for Zoom administration

  • Attends monthly District Meeting (2nd Tuesday of the month) and Agenda Planning & Officers Meeting (last Tuesday of the month).
  • Assembles the monthly District packet and any special emails or mailings, as compiled by the DCMC/A-DCMC. Important to have access to a computer and internet access, and familiarity with Google Groups.
  • Dispatch monthly district packet via Google Groups and (where necessary) USPS in good time for receipt prior to meetings.
  • Prints 10 copies of the district materials and brings to the meeting, 45 minutes prior to scheduled start.
  • Obtain email list, and when necessary, mailing labels from Registrar.
  • Service Manual & Concept Study Coordinator:
  • Facilitates the monthly Service Manual/Twelve Concepts Study before the monthly District meeting. NOTE: Year One of each panel reads from the Service Manual; Year Two of the panel reads from The Twelve Concepts for World Service (one concept per month).
  • Attends monthly District Meeting (2nd Tuesday of the month) and reports on what was read during the Service Manual and Concept Study.
  • Spanish Central District 16 Liaison
  • Attends monthly District Meeting (2nd Tuesday of the month).
  • Attends monthly Spanish Central District 16 Meeting (3rd Wednesday of the month).
  • Informs the District of District 16 activity and vice versa, serving as a liaison between the two districts.
  • Requirement that this person is competent in both English and Spanish.

Hospitals & Institutions (H&I) Liaison

The purpose of Northern California Hospital and Institution Committee (H&I) is to carry the message of AA to the alcoholic who is confined. www.handinorcal.org

  • Attends the bimonthly H&I business meeting (3rd Saturday of each odd month) in San Francisco.
  • Attends monthly District Meeting and inform district of H&I activity.
  • Communicates 12th step opportunities to General Service.
  • Collects District consciences on H&I matters, when appropriate.

Intergroup Liaison

Intergroup provides services to groups and members in San Francisco and Marin County that are beyond the scope of individual meetings i.e. running Central Office, printing meeting schedules, providing 24-hour teleservice, etc. www.aasfmarin.org

  • Attends monthly District Meeting (2nd Tuesday of the month).
  • Attends monthly IFB meeting (1st Wednesday of the month in San Francisco, except for February, May, August and November when held in Sausalito)Informs District of Intergroup activity.
  • Collect district consciences on Intergroup matters, when appropriate.
  • Helpful to have been an IFB rep, but not required.

SF Public Relations Liaison

San Francisco Public Relations Committee, formerly PI/CPC, provides literature and speakers for members of the professional community who work with alcoholics and members of the public who are interested in A.A. www.aasfmarin.org/public-information-requests

  • Attends monthly District Meeting (2nd Tuesday of the month) and informs district of the activities of the Area PI/CPC and Intergroup Public Relations committees.
  • Attends monthly Area PI/CPC Committee meeting (4th Saturday of the month) in Petaluma.
  • Attends monthly San Francisco Public Relations meetings (2nd Monday of the month) at Central Office. NOTE: Currently held on Zoom.
  • Communicates 12th step opportunities to General Service.
  • Collect district consciences on PI/CPC matters, when appropriate.

Revised 11.09.20